MINUTES
COLORADO PUBLIC TRUSTEES’ ASSOCIATION
82ND ANNUAL CONFERENCE
JUNE 29, 2006
GRAND JUNCTION, COLORADO

The meeting was called to order by President Ed Murray, La Plata County

The INVOCATION was given my Mack Crowther, Conejos County

The ROLL CALL was taken by the secretary, Sandra Berry and showed that 52 counties were present. 

The MINUTES were presented and amended. The motion to approve was made and seconded.  Motion passed.

The TREASURER’S REPORT was given by Jim Covington.  The balance that the Association has in all accounts is $ 68,146.91.  A copy of the complete report is attached.

AUDIT COMMITTEE:  The audit report was given by the chair of the Audit Committee, Dennis Smith of Otero County.  The books were found to be in balance.

A copy of the report was submitted and attached to the minutes.

BY-LAWS COMMITTEE: Larry Gilliland, Summit County, Chair of the By-Laws Committee presented the proposed changes to the by-laws. Section 1 is repealed and replaced.  It would remove the stipulation that the offices be rotated between elected Public Trustees and appointed Public Trustees; allow for the Secretary and Treasurer to hold the office for more than one year. Those changes will be voted on at the fall seminar.  The proposed changes were submitted and attached to the minutes.

FORMS and eBUSINESS: Alynn Huffman, Gilpin County, Chair of the Forms Committee reported that there had been no changes in the forms.  Work was still progressing on the forms form the Title Companies.  Alynn and Jack Arrowsmith asked that the Association pass a resolution requesting that it be mandatory for all Requests for the Release of Deeds of Trust be submitted on forms approved by the Public Trustee so that we wouldn’t have to deal with so many different forms and that legislation be passed to that effect.  After discussion the opinion was that we couldn’t force some one to use that form because we deal with so many from out of state.  It was suggested that the legislation state that the Request for Release should be substantially in that form and have the form reflected in the statutes.

The resolution was presented, motion was made to approve the resolution, and it was seconded and passed.

A copy of the resolution is attached to these minutes.

The Association had also received a letter from Caren Castle of Castle, Meinhold and Stawiarsti concerning MERS and releases and foreclosures.  Rich Krohn said he would like to talk with Caren about some points in her letter before he commented.

MANUAL COMMITTEE:   Patty Bartlett, Logan County, Chair of the Manual Committee reported that changes had been made in the manual to reflect the changes in the statute that would go into effect in July and had been emailed to every one.

RESOLUTION COMMITTEE:  No one was present from the Resolution Committee so a copy of their report would be obtained and attached to the minutes.

NOMINATING COMMITTEE: Lynne Bauer, Crowley County, Chair of the Nomination Committee presented the following slate of officers:

The motion was made and seconded to accept the slate of officers.  Motion passed.

CONTINUING EDUCATION COMMITTEE:  Jim Covington, Lincoln County, Chair of the Continuing Education Committee reported that the committee had been working with the staff at Mesa State College to get the new program up and running.  He outlined the new requirements that included the confirmation of attendance at the sessions for which credit was being given.

LEGISLATION COMMITTEE:      Roxy Huber, City and County of Broomfield, Co-Chair of the Legislation Committee presented Debbie Wagner of Ackerman Information Corporation, LLC, lobbyist for the Association [who] gave a review of all the steps [that] were taken to get the Public Trustee Legislation – HB 1387 passed through the Legislature.

She also gave brief summary of all the bills that were passed that were of interest to the Public Trustees.  It was also noted that Representative Michael Garcia, who carried our bill would not be able to attend the conference because the Governor had called a special session. 

The meeting was adjourned for lunch by the President Ed Murray.

Upon returning from lunch President Murray reopened the meeting and discussion followed regarding the need for the Association to vote to approve the changes that had been made in the Manual regarding the new statutes that were going into effect July 1, 2006.  After discussion the motion was made to accept the changes to the manual and it was seconded and passed.

The meeting was once again adjourned by President Ed Murray.

The remainder of the session was discussion of the Foreclosure Statutes Re-Write and the changes that would be affecting the Public Trustees.

Respectfully submitted,
Sandra R. Berry
Secretary, Colorado Public Trustee Association