Public Trustee Summer Conference
June 26, 2008
Steamboat Springs
(These minutes will be submitted for approval at the next scheduled Conference.)
The meeting was called to order by President Jim Covington.
Sandra Berry led us in the pledge and Mack Crowther did the invocation.
Kerri Carl moved and Mack Crowther seconded that the minutes from the
Fall Seminar be approved. Motion
passed. Treasurer Michelle Miller
presented the audit and treasurer’s report.
We have received donations of $5,000 from Castle, Meinhold & Stawiarski,
$2,500 from GTS and $1,000 from Hopp and Associates.
Executive Board
report: Jim reported that we
held a joint executive board meeting with the Treasurer’s board and felt that it
will be helpful to both groups.
During that meeting a new committee was formed.
It will be the sponsorship committee and Karen Sheaffer will be the
chairman. This committee will
consist of the last two conference hosts, the next two conference hosts, an
appointed PT and a county treasurer who does not also serve as a PT.
Forms:
Alynn Huffman reported that the new release forms are available on the
Association website and that Georgia
Chamberlain and her committee worked very hard on getting all the new forms
finished and kept up to date.
Bylaws:
No report.
Continuing
Education: Michelle Miller
reported that there is now a Certificate of Participation for staff members
that attend the Conference educational sessions.
Resolutions:
Debbie Reynolds had no report.
Sandy
Berry moved that we thank all of our sponsors. Mack Crowther seconded.
Motion passed.
Manual (suggested
guidelines): Patty Bartlett
reported that on Monday at the PT Executive board meeting it was voted to accept
the Suggested Guidelines. We still
need the disclaimer from Rich Krohn and there are a few typos to correct.
Carol Snyder moved that we accept the new PT guidelines with the minor
changes. Linda Statz seconded.
Motion passed. Carol Snyder moved
that we not put the guidelines on the website.
Tom Mowle seconded. Motion
passed. It was pointed out,
however, that the Suggested Guidelines are a public record and could be subject
to an open records request because they are used in our offices.
Legislative:
Bob Sagel gave an update on all the activity on the committee.
He thanked Debbie Wagner for all of her work.
Bob also thanked Ed Murray, Bob Slade,
Rich Krohn, Robert Hopp, & Jim Covington
for leading the training sessions on the new laws.
Bob also thanked Carol Snyder for her help.
The legislative memo from Peg Ackerman and Debbie Wagner was passed out
and gone over along with (House) Bill 1095.
The committee is still working on the fixes to the new foreclosure laws
and they will meet on July 28th at the offices of CMS.
Bob went over HB-1195 the new release of DOT bill.
After some group discussion the consensus was to return the DOT and note
to who is listed on the document and that it is the Clerk’s responsibility to
return the recorded release.
Nominating:
Jamie Crocket presented the committee’s 2008-2009 slate of officers.
They are as follows:
President: Sandra Berry
1st vice president: Carol Snyder
2nd vice president: Dee Ann Stults
Secretary: Patty
Bartlett
Treasurer: Michelle Miller
Board member: Margaret Chapman
Board member: Connie Joiner
Lorraine
Wooley moved that we accept the slate of officers. Kerri Carl seconded. Motion
passed.
Old business:
none
New business:
Tina Whitmer has tracked the amount of time that it is taking to do a
foreclosure under the new laws and it is taking longer and she thinks that we
may need to look (at) a fee increase.
The Legislative committee has discussed this issue and if any County is
willing to participate in a time and motion study, call Carol Snyder.
Being no further business the meeting was adjourned.
Respectfully submitted,
Dee Ann Stults
Secretary