BUSINESS MEETING – SEMINAR
PUBLIC TRUSTEES' ASSOCIATION OF COLORADO
ADAMS COUNTY, WESTMINSTER, DOUBLETREE HOTEL – DENVER NORTH
THURSDAY, OCTOBER 14, 2010
CALL TO ORDER:
The meeting was called to order by President Dee Ann Stults at 9:00 a.m.
A thank you was issued to Castle, Meinhold & Stawiarski, LLC for the much
appreciated breakfast. The
invocation was offered by Billie Mills and the Pledge of Allegiance was led by
Patty Bartlett.
ROLL CALL:
Members Present
Public Trustees from 52 counties
Members Absent
Public Trustees from 12 counties
Cheyenne, Conejos, Costilla, Crowley, Grand, Gunnison, Lake, Mineral,
Montezuma, Otero, Pitkin, Saguache
Roll sheet attached. Quorum was
announced.
APPROVAL OF MINUTES
No corrections or additions were noted.
It was moved, seconded and passed to approve the minutes of the Annual
Conference, El Paso County, Colorado Springs, July 1, 2010.
TREASURER'S REPORT
Michelle Miller presented the PTAC accounts balance as $126,105.22 ending August
31, 2010. With no questions, it was
moved, seconded and passed to accept the Treasurer's report.
Michelle advised everyone to check their motel bill to verify the 1
night's lodging is taken off. If
there are any problems with this, get with Michelle.
EXECUTIVE BOARD MEETING REPORT
Dee Ann announced the lodging policy will recognize the Quadrennial training to
be held in February, 2011 will be eligible for payment, if the Public Trustee
wants to use it. The Board is using
money from the educational fund for this and will do so as long as there is
money in that fund. This option is
available ONLY for the county Public Trustee, and is not extended to staff
members.
The Association's tax exempt status was discussed.
Michelle is working on correcting filings with the Colorado Secretary of
State's office. The original filing
had been done years ago (and bank accounts are listed) as Public Trustees’
Association of Colorado. A later
filing issued a second EIN number to Colorado Public Trustees Association.
It was decided to let the second filing expire and use the original.
We will be allowed to use the acronym “CPTA” as long as we do not intend
to deceive or defraud anyone. Our
legal filing will be as Public Trustees’ Association of Colorado.
COMMITTEE REPORTS
CONTINUING EDUCATION/CERTIFICATION:
Chairman Michelle Miller reported the Quadrennial training is scheduled
to be held in Weld County, Longmont, February 14, 15 & 16, 2010.
John Lefebvre will be our host.
FORMS:
Chairman Margaret Chapman reported the COP form needs to be a bit more
flexible in listing the address of the Public Trustee's location (or possibly
leaving this information off of the COP).
This came about as Adams County is moving their office location, and
Carol will be having to adjust verbiage to accommodate this.
Margaret & her committee will be working more on this.
There may be a couple more forms which need to be updated to conform to
statutes.
LEGAL COUNSEL:
Chairman Ed Murray has fielded questions and has forwarded them to Rich
Krohn. Rich will present these in
his session.
PT SUGGESTED GUIDELINE MANUAL:
Chairman Karen Arnold did not have anything to present.
Jan Stout noted that the current issue has not been formally approved and
adopted. Karen will get with the
committee.
No other committee reports were given.
NEW BUSINESS
Concerning membership dues, Dee Ann presented the request from the foreclosing
firms to have associate members.
The membership dues will be three tiered:
Public Trustee membership, office staff will be $50.00 less than the
county Public Trustee dues for that county, and the associate membership dues
for “others” (foreclosing attorney staff) will be $250.00.
Discussion to clarify whether it is better for counties to have their
staff as members or simply pay for the day's activities for Conference and
Seminar concerned a few counties.
They are advised to get with Michelle with their questions as to which is
better.
With no further business from the floor, meeting was adjourned at 9:30 a.m.
Karen Arnold, Secretary