Executive Committee Meeting

Fort Collins Marriott

October 16, 2008

The meeting was called to order by President Sandy Berry at 7:40 a.m.  DeeAnn Stults, Carol Snyder, Connie Joiner, Michelle Miller, Jim Covington, Sandy Berry and Patty Bartlett were present. 

Sandy received an opinion from Rich Krohn that stated that our manual is not necessarily public record so long as we do not specifically state that we have taken our position based on what is in the manual.  We can’t use the manual to win an argument.  Sandy believes that we should share this with the association.  Connie agreed.  Jim believes that we can’t control what everyone does.  Carol is concerned that if she would use the manual to defend her position, does it affect everyone and she believes it would if we get in a court case.  Carol has developed written policy and hands that to the person.  Patty suggested that the “Warning” that was drafted by Rich should be changed to include wording that we should not refer to the suggested guidelines as our defense.  Carol noted that Colorado Statutes take precedence over everything that we do. 

Sandy wanted to know if we should pay mileage for travel to meetings outside of another Public Trustee function; i.e., legislative and executive board meetings.  Carol said that the federal rate is 58 ½ cents.  Jim would like us to pay mileage, if requested, and reimburse at the federal rate.  Carol suggested that we take advantage of technology whenever we can but realizes it is hard to attend meetings by phone.

Jim requested permission to purchase a larger carrying case for printer and share the costs between the Treasurers and Public Trustees.  It was approved to split the cost with the Treasurers.

The meeting was adjourned at 7:55 a.m.

Respectfully submitted,

Patty Bartlett, Secretary