Executive Board Meeting

Fort Morgan Comfort Inn

March 19, 2009

The meeting was called to order by President Sandy Berry at 4:35 p.m.  DeeAnn Stults, Carol Snyder, Bob Sagel, Alynn Huffman, Michelle Miller, Jim Covington, Sandy Berry, Bob Slade and Patty Bartlett were present. 

Sandy stated that the purpose of the meeting was to plan for conference.  It was decided that the Executive Board would conduct the audit on Wednesday evening during the conference.  We will decide then whether to order pizza or go out for dinner.  No one was aware of any proposed changes to the By-Laws.  Alynn stated that she is working on revising the forms especially with the changes that will be effective in September, 2009.  She passed out samples of several forms.  The Release Without Production will have the date added for the Public Trustee’s signing and the Release With Production will also add the date of signing as well as changing the wording to “holder” of evidence of debt.  The Combined Notice will also change the wording to “holder” of evidence of debt.  The Rescheduled Combined Notice (in the event an Amended Mailing List is received)  will include language for when the sale date is amended to and this form is for mailing use only – not publication.  The published Combined Notice will eliminate the rights portion.  Carol noted that if HB 09-1276 passes, we will need additional forms for a deferred sale. There is no change to the Scrivener’s Affidavit.  Bob will forward to Alynn the bid form that he has in his word processor.  The Certificate of Purchase will have the change to refer to the “holder” of evidence of debt.  The Certificate of Redemption will add the grantor’s name.  It was discussed about including the same information at the top of the Certificate of Purchase form but this will be decided with the January changes when we know the cost of indexing additional names.  Bob already has the copy of the Statutes to be attached and mailed with the CN but is waiting on HB 09-1276.  Jim suggested that we get the new forms to the Colorado Bar Association for distribution.

It was requested that we obtain copies of the Public Trustee’s sale policies and e-foreclosure policies prior to the conference – Alynn will assemble those.

It was decided to do an addendum to the Suggested Guidelines with the September changes.  In January, we will do the substantial changes to the Guidelines at that time.

Jim inquired on behalf of the nominating committee who would like to be considered for the various offices.

Michelle said that she had received a letter from the IRS regarding an extension of filing but she had not asked for it.   When she talked to the IRS, they said that she shouldn’t have received it because we are not a 501(c)(3).  The IRS agent told her to throw it away.  DeeAnn says that she receives various solicitations for the Public Trustee’s Association and she throws those away.

It was decided to present Representative Gardner and Senator Veiga with plaques of appreciation for their help with the Public Trustee’s bill.

Jim mentioned the e-mails that had been recently circulating and stated that he hopes we don’t go so far as to require the use of our release forms. 

Sandy will ask the members of the association for questions prior to conference and to be discussed and answered by Rich at conference.

The meeting was adjourned at 5:30 p.m.

Respectfully submitted,

Patricia Bartlett, Secretary