PUBLIC TRUSTEE EXECUTIVE BOARD MEETING

SEPTEMBER 21, 2007

THE BOARD MET IN LIMON AT THE REQUEST OF JIM C.  PRESENT WERE JIM, MICHELLE, SANDY, CAROL, BOB, PATTY, LINDA, AND DEE ANN.

JIM WANTED A CONSENSUS ON THE AVAILABILITY OF THE MANUAL TO JUST ANYONE. THE PITKIN COUNTY ATTORNEY QUESTIONED THE COLORADO OPEN RECORDS LAW AS AN ATTORNEY FROM THAT COUNTY REQUESTED A COPY OF THE MANUAL AND THE PT OFFICE DECLINED.

BOB GAVE A SHORT HISTORY OF THE MANUAL.  OUR PRESENT MANUAL WAS PREPARED BY RICH AT A COST OF $10,000.  SOME OF THE PT’S HAVE THEIR OWN LEGAL OPINIONS AND DON’T UTILIZE ALL OF THE MANUAL.

THE MANUAL IS COPYRIGHTED.  MICHELLE SUGGESTED PUTTING A DISCLAIMER ON THE FIRST PAGE.

ACCORDING TO RICH THE INFORMATION IS AVAILABLE UNDER COLORADO RECORDS LAW BUT IS NOT UNDER THE PT ASSOCIATION.  CAROL SUGGESTED ASKING RICH IF WE MAY CHARGE A REASONABLE AMOUNT IF WE HAVE TO PROVIDE THE MANUAL ON REQUEST SO THAT WE COULD RECOUP PART OF THE COST OF CREATING THE MANUAL.  WE ALSO NEED TO ASK RICH IF THE MANUAL IS AN ATTORNEY WORK PRODUCT. 

CAROL MOVED THAT WE ASK RICH K TO PLACE A DISCLAIMER ON THE MANUAL AND TO ASK HIM ABOUT COMPLYING WITH THE COLORADO OPEN RECORDS ACT, AND ABOUT THE CHARGE FOR COPIES OR ADDITIONAL FEES AND THAT THE  OFFICIAL CUSTODIAN OF THE MANUAL IS THE EXECUTIVE BOARD SECRETARY.  MICHELLE SECONDED. MOTION PASSED.

WE ARE ASKING EACH DISTRICT TO KEEP THE PRICE OF THE MEALS FOR THE FORECLOSURE TRAINING REASONABLE.  LINDA SAID THAT THERE MAY BE MONEY AVAILABLE FROM THE EASTERN DIVISION TO HELP WITH THE REGIONAL MEETINGS.  IF COUNTIES NEED HELP WITH ATTENDING THE MEETINGS THEY NEED TO CONTACT THE BOARD AND A DECISION WILL BE MADE ON AN INDIVIDUAL BASIS.

SUBMITTED BY DEE ANN STULTS. SECRETARY.