General Membership Business Meeting Minutes

June 23, 2009

Summer Conference – Carbondale

Susan Cochell, CCTA President, called the meeting to order at 10:20 a.m. Conference host Georgia Chamberlain, Garfield County Treasurer / Public Trustee, welcomed the membership to Carbondale and thanked her staff Jean, Rhonda, Evie and Leanne for all their help. Garfield County Commissioner Chair John Martin also welcomed the membership.

Bob Sagel and Susan Cochell sang the Star Spangled Banner and were accompanied on the piano by Mack Crowther.

Secretary Jan Stout called the membership roll. Forty-six counties were present establishing a quorum. The minutes of the last meeting were distributed to the membership. Tina Whitmer, Grand County moved to accept the minutes as presented and Sherry Dyess, Montezuma County seconded the motion. Motion passed unanimously.

Treasurer Mack Crowther gave oral presentation of the Treasurer’s report. From June 1, 2008 to May 31, 2009, we have income of $62,890.40 and expenses of $88,407.67. CCTA has a total of $67,019.94 in operating funds and $74,100.81 in the Education/ Scholarship fund with a total of $141,120.75 in assets. CCTA applied for non-profit status in May 2009.Taxes are being prepared.

The Executive Board of the Colorado County Treasurer’s Association met and has audited the books as presented by the Treasurer and find them to be in order and balanced as of May 31, 2009.

Committee Reports:

·         Photographer, Michelle Miller – Smile!

·         Manual – no report

·         Roster – no report

·         Bankruptcy – a training meeting was held in March 2009. It was suggested that another class be held. Contact Michelle Miller if interested in another class.

·         Budget/Audit – Karen Sheaffer indicated they are working on the preliminary budget. The Executive Board has budgeted $3,000 for conference/seminar assistance grants to pay for three nights hotel for attending the CCTA portion. Applications will be confidential. Contact Mack Crowther to apply.

·         By-Laws: nothing to report.

·         Conference: Sandra Damron, El Paso County reported the 2010 Summer Conference will be held in Colorado Springs at the Antlers from June 28^th through July 1^st. Hotel will be $88 per night or less plus parking. Antlers will honor room rate 3 days before and 3 after in the event that attendees wish to vacation before or after the conference. 2011 Conference will be held in Gilpin County. Alynn Huffman is working with Ameristar, a 5 Star gaming hotel and conference center.  Karen Schaeffer will host the 2012 conference in Eagle.

·         Metro Division: Sandra Damron reported the Metro Christmas meeting will be held with dinner and a show at the Broadmoor. Metro also sponsored the Bankruptcy course held in March 2009.

·         Eastern Division: Next meeting will be September 17^th and 18^th in Cripple Creek. The Eastern will pay for the rooms for members of Eastern.

·         Western Division: Jeannie Casolari will host the August 21^st meeting in Ouray County this year.

·         Continuing Education: Jim Covington reminded all to complete the continuing education attendance sheet and return the original to him. If hosting a meeting, it is necessary to have the itinerary approved to receive continuing education credit for attendance.

·         Credentials and Accreditation Committee: Alynn Huffman reported we have three candidates for accreditation at the closing banquet. Alynn needs all those who have accreditation to provide their expiration dates. Accreditation is only good for 4 years. Plaques should show an expiration date but the plaques given in 2006 did not have expiration dates.

·         Forms: There has been a classification of Montezuma County. A new fee schedule showing the change has been approved and the new schedule will be distributed electronically.

·         Liaison:  Sandra Damron attended CCI’s winter conference. It was suggested that  Treasurers work directly with local commissioners on issues.

·         Seminar: Myrna Rodenberger will host the seminar in Fort Collins October 12^th through 16^th.

·         Necrology: Kari Karl - . Art Willis passed in December 2008.

·         Nominating: The nominating committee placed in nomination the following officers for the ensuing year:

President: Alynn Huffman, Gilpin County

1^st Vice President: John Lefebvre, Weld County

2^nd Vice President: Jim Ventrello, Delta County

Secretary: Jan Stout, San Miguel County

Treasurer: Mack Crowther, Saguache County

Board Member: Sandra Damron, El Paso County

Board Member: Christina Witmer, Grand County

Past President: Susan Cochell, Baca County

Michelle Miller, Park County moved and Linda Statz, Phillips County seconded that the officers be elected as nominated. Passed.

·         Resolution: Lynne Bauer presented a Resolution to thank the hotels, speakers and presenters, sponsors, vendors, and those donating items for the registration package, the town of Carbondale and Garfield County, and the caterers, for their services and especially to Georgia Chamberlain, her staff and the convention committee for their dedicated performance.

·         Scholarship: Susan Cochell said a scholarship recipient has been selected and the award will be made at closing banquet.

·         Site Selection: no new report.

·         Past Presidents: Past presidents will meet at the 689 Restaurant.

·         Sponsorship: no report.

·         Legislative: John Lefebvre indicated the committee was able to shoot down a couple of big bills including one which required Treasurers to accept payment in gold and silver coins and bars. CCI suggested a $3.00 increase for all fees but the bill was killed. Bills that passed included HB 1250 Forest Service payments distribution which will now be 25% road/bridge and 25% schools with balance distributed on committee decision. Interest on non-profit abatements is now limited to 2 years in interest but abatements back more than 2 years. Next year we propose to request a delinquent tax bill fee of $5.00. We are also looking at time and motion studies on various tasks. Reminder to membership that bill information is available on Peg Ackerman’s website.

Other business:  Steve Elliot will give a presentation on how to cut budget and improve customer service this evening from 4:30 to 6:00.

Being no further business, it was moved by Wanda and seconded by Linda Statz. Motion passed and meeting was adjourned at 11:10 am.

Respectfully submitted,

_________________________

Janice M. Stout, Secretary