Minutes – CCTA General Membership Meeting

October 13, 2009

Ft. Collins Seminar

Myrna Rodenberger, Larimer County Treasurer, welcomed all to Ft. Collins and thanked all sponsors. Larimer County Commissioner Steve Johnson welcomed the membership to Larimar County and gave a brief history of the county. The Larimer County Color Guard presented the flags and all joined in the pledge of allegiance.

The meeting was called to order at 8:15 a.m. by President Alynn Huffman, Gilpin County Treasurer/PT. Alynn thanked Irene Josey and Myrna for their work putting the Seminar on and to the Sheriff for presentment of the colors and to Commissioner Johnson for welcoming us.

Mack Crowther gave the invocation.

Jan Stout, Secretary, called the roll and 53 counties were present establishing a quorum. Jan Stout asked that the minutes circulated last week be approved as presented. So moved by Jim Covington and seconded by Diane Christner. Motion was passed unanimously.

Mack Crowther, Treasurer, gave an update of the CCTA tax exempt status. Documents were filed with IRS who has not responded which is a good sign. Mack also indicated that we renewed with the Colorado Secretary of State on July 30^th. The Financial report was also presented which shows a balance of $136,375.44 and is entered into the records as per the attached.

Alynn read a letter from Irene Josey, Chief Deputy Treasurer of Larimer County, wherein she resigned from her volunteer work with CCTA/CPTA. The membership gave Irene a standing ovation for her assistance over the past 23 years.

Committee Reports:

• Photographer – Michelle Miller is trying to get photos on the internet and can provide copies via CD.
• Webmaster – Bob Sagel indicated a new fee schedule is on the website now. Treasurer manual is online; changes in statute are now posted to the manual.
• Budget – Susan Cochell, Mack Crowther and Alynn Huffman presented the budget outline to the executive board and it was approved yesterday.
• Credentials & Accreditations – John Lefebre asked that those seeking accreditation or renewal get their applications to him between January 1^st and February 15^th.
• Bankruptcy – Michelle Miller asked for a show of hands for those interested in another day-long course. Response showed in favor of another bankruptcy class.
• Continuing Education – Jim Covington explained that continuing education was being re-organized to give host counties a list of classes needed for accreditation every 4 years. If any member wants to host a class, you must contact Jim Covington in advance so that the course can be certified for continuing ed.
• Legislative – John Lefebvre. A $5.00 delinquent fee is being considered for sending delinquent tax statements, regardless of amount delinquent. We will try to find a sponsor for the bill. Legislation regarding electronic tax statements is moving forward. Pending legislation is also being considered for postmarks for payment dates which contains alternative wording for lack of postmark being timely accepted if received within a certain number of days after due date. Alternative energy funding is being considered for a statewide district but has issues in that an energy district could purchase a tax lien with an IOU and John asked for input on if such a plan could be workable. Bill Wallace moved that we oppose PACE legislation; Sandy Berry was concerned that the voters had no input. Further discussion indicated counties would need to op-in to a statewide district. Irene Kincade and Linda Statz seconded the motion. Vote showed the membership was not opposed to the concept of PACE but to the idea involving tax liens and IOUs. The membership also agreed that at this time, we would not have presentation from the credit unions who seek legislative approval to hold public funds.
• Forms – Irene Kincade asked members to contact her if a revision of a form is needed.
• Resolutions – Lynne Bauer presented a thanking the Marriott Hotel, speakers, presenters, all sponsors and especially Myrna Rodenberger, Larimer County Treasurer and her staff for their dedicated performance. Resolution was entered into the minutes as an attachment.
• Scholarship – Alynn Huffman asked that the membership refer to the website for application and deadline information.
• Past Presidents – Michelle Miller said that the past presidents would meet for dinner and to discuss conference and seminar guidelines.
• Technology – Bill Wallace said no tasks had been assigned and asked them to task the committee. It was suggested that they look into online tax bills.
• Eastern Division – Lynne Bauer said they would be meeting in March 2010 in Adams county and September in Otero County, La Junta.
• Western Division – Ed Murray said they held their meeting last August and elected new officers; Paul Brown, President, Jeanne Cassalori, Vice President, Melody Marks, Secretary and Jan Stout, Treasurer.
• Metro Division – Sandra Damron reported Metro had hosted a bankruptcy class in March 2009. Sharon Junes will take over for the Christmas meeting and asked for ideas.
• District 1 – Jeannie Whidden – no report
• District 2 – Sandra Damron announced there would be meeting of treasurers not public trustees in lobby restaurant Thursday at 9:00 am.
• District 3 – Patty Bartlett reported her district met previous day and discussed Logan hosting a future meeting.
• District 4 – Kerry Carl – no report.
• District 5 – Irene Kincade reported the district met and discussed the 2011 conference. Briefly discussed treasurer fees and discussed the possibility of getting an opinion from Rich Krohn on fees.
• District 6 – Rosemary Murphy – no report/meeting
• District 7 – Lorraine Medina said they met October 1^st in Alamosa and discussed online tax sale and GTS updates.
• District 8 – Susan Cochell reported a new treasurer, Donna Leonetti, Las Animas county, in the district. Reminded the district should help with meetings in the district.
• Conference Committee:

Conference 2010 – Sandra Damron announced the conference will be held at the Antlers Hotel who agreed to honor conference rates 3 days before and after the conference for those wanting to spend the 4^th of July vacationing in El Paso County. The theme will be All American Baseball, Hotdogs and Apple Pie where a trip to the Sky Sox game will be included.

Conference 2011 – Alynn Huffman will host in Gilpin county June 20 through June 25, 2011 with Mining/History as the theme. The conference will be at the Ameristar with room rates anticipated at $99 to $109. We will have a tour at a mine and Colorado Mills is 30 minutes away for shopping.

• Site Selection Committee – Billie Mills announced the following report.
  • Summer 2010 – El Paso County
  • Fall 2010 – Open
  • Summer 2011 – Gilpin County
  • Fall 2011 - Open
  • Summer 2012 – Eagle County
  • Fall 2012 – Open
  • Summer 2013 – Open

Billie asked for counties to volunteer to host the open meetings. Four counties; Adams, Archuleta, Logan and Las Animas volunteered and gave short presentations highlighting their counties. It was discussed that host counties should also look to other counties in their district to assist with duties. Membership voted for each county with the following results.

• Fall 2010 – Adams County
• Fall 2011 – Las Animas County
• Fall 2012 - Logan 
• Summer 2013 – Archuleta

Jim Covington asked all new hosting counties to contact him to obtain a list of required continuing education courses.

• Seminar – discussed with above.

Under new business, 2010 Seminar was discussed and Adams County will be the host.

There being no further business, the meeting was adjourned at 9:30 a.m.

Respectfully submitted:

Janice M. Stout, Secretary