MINUTES

JOINT EXECUTIVE BOARD – CONFERENCE PRE-PLANNING MEETING

Colorado County Treasurers Association (CCTA) &

Colorado Public Trustees Association (CPTA)

Antlers Hotel, Colorado Springs

March 23, 2010

CALL TO ORDER

Meeting called to order at 2:00 p.m.

ROLL CALL

CPTA Executive Board present:        Carol Snyder               Michelle Miller           Pat McFarland

                                                            Billie Mills                   Susie Velasquez

CCTA Executive Board present:        Alynn Huffman            Sandra Damron           Susan Cochell

Others present:                                  Jim Covington             Sharon Jones               Tom Mowle

CPTA Executive Board absent:         Dee Ann Stults             Patty Bartlett              Sandra Berry

CCTA Executive Board absent:         John Lefebvre              Jim Ventrello               Jan Stout

                                                            Mack Crowther           Tina Whitmer       

DISCUSSION ITEM

Annual Summer Conference

Site inspection was held at the Antlers Hotel in Colorado Springs where the summer conference will be held the week of June 28, 2010.  Some details of the contract were reviewed.  The preliminary agenda was reviewed and additions and changes were suggested to Sandra Damron.  All days of the conference are open to both the CCTA & CPTA membership – but ONLY if dues are paid to BOTH associations OR if extra funds per event are paid with conference registration.  The agenda will denote the sessions that are more applicable to the CCTA membership and most of those sessions are scheduled for the first and second days of the conference.  Some sessions on those first two days are applicable to both the CCTA and CPTA members and both Treasurers and PTs will receive continuing education credits for those sessions.  CCTA paid members attend the extra activities and evening sessions with no additional charge.  CPTA paid members attend the extra activities (breakfast, breaks and lunch) on PT day at no additional charge. Anyone NOT paying dues to BOTH associations will need to pay the charge for the extra activities of the association to which they do not pay dues.  The banquet on Thursday is for dues-paying members of EITHER association and will be a plated dinner. Installation of officers for both associations will be done at the Thursday night banquet. It was suggested to Sandra that she should obtain from the Treasurers of the two associations a list of paid dues memberships so that she can compare those when Conference Registrations begin coming in.  It was also suggested that the final, printed Conference programs need to indicate which sessions will provide Continuing Ed credits for Treasurers, PTs or both.

Public Trustee day is scheduled for Thursday, July 1^st.  Tom Mowle is in charge of the Public Trustee day.  An Executive Board meeting will be held on Public Trustee day.  Tom was asked to try to get door prizes to be handed out during breaks on PT day. Tom will work with Carol Snyder to finalize the PT day agenda after checking with Rich Krohn and Ackerman Information on their preferences for timing of their presentations. 

Discussion was held regarding "gifts" of appreciation for board members and outgoing Executive Board members for both associations.  It was agreed by those attending that the associations should pay for those gifts up to a maximum of $150 for the outgoing association presidents.  Gifts to other board members etc. would generally be of more nominal value.

Meeting adjourned at 3:15 p.m.

Respectfully Submitted,

Susie Velasquez, CPTA Secretary